Multitasking Myths: Why Doing Everything at Once Doesn’t Always Work—and What to Do Instead

If you’ve ever worn “multitasker” as a badge of honor on your resume or boasted about juggling five things at once during an interview, you’re not alone. In fast-paced work environments, the ability to multitask often gets mistaken for productivity. But research—and real-world experience—say otherwise.

Whether you're early in your career or a seasoned professional exploring new roles, understanding the truth about multitasking could be the key to less stress and more success. In this article, we’re busting the multitasking myth wide open and sharing smarter ways to work, so you can get more done with more focus and less burnout.

The Multitasking Trap

It’s easy to think that if you’re doing several things at once—replying to emails, attending a meeting, updating a spreadsheet—you’re being efficient. But studies consistently show that the human brain isn’t wired for true multitasking.

What we call “multitasking” is actually task-switching. Your brain rapidly shifts focus from one task to another, burning mental energy each time it switches gears. According to the American Psychological Association, this can reduce productivity by as much as 40%. And it doesn’t just slow you down—it increases the likelihood of making mistakes.

Let’s say you’re replying to a patient’s message while halfway listening in a virtual huddle. You might miss an important update—or worse, miscommunicate something that affects patient care.

In a mission-driven, people-centered workplace like ChenMed, these small errors can have big consequences. That’s why being strategically focused is a far more valuable skill than juggling a million things at once.

Multitasking Isn’t the Same as Being Adaptable

Before we go further, let’s clear something up: being able to switch between tasks when needed is different than constantly multitasking. Adaptability is a strength. Mindless multitasking is not.

In healthcare, and particularly in value-based care, flexibility is crucial. Care teams adjust in real-time to meet patients' needs, solve challenges, and collaborate across disciplines. But successful adaptability doesn’t come from frantic multitasking—it comes from clarity, prioritization, and structured communication.

What Actually Works: Focus, Flow, and Prioritization

If multitasking doesn’t work, what does? Career seekers and professionals across all fields can benefit from these three focus-friendly habits:

1. Work in Blocks, Not Bursts

Instead of bouncing between tasks, group similar ones together and dedicate focused blocks of time to each. This is often called batch working or time blocking.

• For clinical roles: Block time for patient documentation after rounds instead of doing it mid-conversation.
• For administrative roles: Group scheduling calls, follow-ups, and chart reviews into separate chunks rather than intermixing them.

This reduces decision fatigue and creates mental “flow”—a state where you're fully engaged, minimizing distractions and maximizing output.

2. Use a Priority Framework

Try this simple method to avoid the chaos of trying to do everything at once:

• Must-Do: Urgent and important tasks (e.g., medication review for a patient who has a same-day appointment).
• Should-Do: Important but not urgent (e.g., following up on care gaps).
• Nice-to-Do: Tasks that can wait (e.g., organizing digital files).

Ask yourself: Does this task move the mission forward today? At ChenMed, that mission is improving health outcomes for the most vulnerable. When your to-do list aligns with purpose, prioritization becomes clearer.

3. Turn Off the Noise

Notifications are productivity killers. Whether it’s a ping from your inbox or a pop-up from your calendar, every distraction pulls your brain out of focus.

Try these tips:

• Silence your phone during work blocks.
• Pause notifications on your computer for non-urgent platforms like Teams or Slack.
• Keep your most-used tools open and others minimized to avoid temptation.

If you need to collaborate in real-time, schedule check-in windows with your team instead of reacting constantly throughout the day.

Multitasking in a Team Environment

In collaborative workplaces like ChenMed, where clinicians, nurses, care coordinators, and administrative teams work side by side, the pressure to multitask can sneak in from all angles. But creating shared systems and communication norms can prevent overload.

Here’s what that might look like:

• Huddles that follow a clear agenda with defined roles.
• A shared care plan system that outlines action steps, so no one is duplicating work.
• Breaks built into the schedule to allow teams to regroup and refocus.

If you’re job searching or transitioning into a new healthcare role, look for environments that value structure and clarity over constant chaos.

What Leaders Can Do

If you’re leading a team—or hope to one day—it’s important to model the behavior you want to see. Avoid praising “multitasking” in performance reviews and instead reward:

• Follow-through
• Strategic thinking
• Team coordination
• Presence in patient interactions

At ChenMed, leaders create space for meaningful work by eliminating unnecessary complexity, encouraging focus, and making sure every team member feels aligned with the mission.

How to Talk About This in Your Job Search

If you’re applying to a role and want to show your ability to manage competing demands without glorifying multitasking, try phrases like:

• “I manage priorities effectively in fast-paced environments.”
• “I build focused systems to ensure patients and tasks receive the attention they deserve.”
• “I collaborate across teams to reduce duplication and streamline care delivery.”

This signals that you’re not just busy—you’re intentional.

In Summary: Don’t Just Work Hard—Work Smart

The ability to focus deeply on one thing at a time is a superpower in today’s world of distraction. It leads to fewer errors, stronger team collaboration, and more meaningful work—especially in value-based care models like ChenMed.

So the next time you feel the urge to multitask, pause. Take a breath. Choose the one thing that matters most in that moment—and give it your full attention.

Your brain (and your patients, your coworkers, and your future self) will thank you.