How to Successfully Move HR to the Cloud

NGA Human Resources confidential. All rights reserved.
How To Successfully Move HR
To The Cloud
NGA White Paper
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The ongoing evolution towards Cloud
In 2012, the Human Resources
sector was one of the largest
consumers of SaaS solutions,
in particular with the talent
management segment.
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The trend towards Cloud HR solutions will continue to expand in 2014.
HR Challenges, Pitfalls & Benefits
Moving Successfully HR to the Cloud
Is your organization ready to undergo the challenges and the emergence of new roles, new ways of
thinking and working? Discover the challenges, pitfalls and benefits, to make sure that you are prepared
and so get the most out of Cloud.
Today, HR professionals ask
themselves what the impact on the
organization and business
operating mode will be when
implementing such a Cloud
platform and the resulting changes
in order to make the most of it.

NGA Human Resources confidential. All rights reserved. 3
Challenges you need to address
1 New ways of thinking and working
2 Organizational changes & support
3 Speed of deployment
4 Emergence of new roles
When considering to implement a cloud based HR solution in your organization,
you need to address a couple of challenges.
Each challenges is unique and differs from traditional ERP implementations.

Challenge #1
Rethink Change Management.
It’s essential to ensure a successful transition to a new platform.
•Ready for standardization?
• From customized to standardized
• Degree of personalization based on existing business needs and processes does no
longer exist with Cloud solutions.
•Processes and operational methods must be adapted to the given platform
• And not reverse  acculturation to the Cloud is far more important.
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New ways of thinking and working

Challenge #2
Most Cloud solutions contain a self-service component which broadens the
employee scope.
•Can you ensure the support of employees?
• The success of the Cloud strongly depends on how employees embrace the new
platform and the related new processes.
• Support your employees with clear communication and innovative & interactive training.
•Do you have the buy-in of managers and employees? Get it first!
• The manager buy-in is needed to motivate teams.
• Make managers aware of the reasons for the changes, to understand their pivotale role.
Explain the how’s and why’s.
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Organizational changes & support

Challenge #3
The speed at which the Cloud can be deployed is one of the principal benefits,
compared to a traditionnel ERP solution. The system might be ready before
the people!
•Change management activities need to be well-prepared in advance of the Go-Life date.
•Is your project team yet operational? Are the business needs clear? Do you know what the
platform is able to do or not do?
•Turnaround times are very short and can become a major risk. Is your organization
familiarized with the specifics?
• For the administrator
• For the end user
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Speed of deployment

Challenge #4
Cloud implementations require good planning and clear definition of new
roles and responsabilities.
•Coordination of the different stakeholders and proper organization are a major challenge.
•Re-balance the role of HR and IT.
• Role of HR is growing: support in choice of implementation and adequate solution.
• Role of IT is focused on the integration of new platforms and rest of the application
portfolio
•Manage the relationship with your Cloud Partner.
•Create a Cloud Coordinator role: deployment of SaaS creates new activities, specific
position dedicated to the Cloud.
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Emergence of new roles

What typically goes wrong in Cloud projects?
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When ignoring the typical Cloud challenges in the preparation phase, you will end
up with a higher project cost, longer implementation time and inaccurate use of the
new HR environment.
Typical failures can be categorized as follows:
1 Failure to effectively prepare and manage the change (acculturation)
2 Failure to define, validate, and support data
3 Failure to understand and properly plan
4 Failure on having buy-in from the organization, managers & employees
5 Failure on the level of readiness from the project team

Why you should opt for Cloud?
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#1 - Quick deployment and
dramatically reduced
maintenance costs
Standardized solutions have a turnkey characteristic.
Deployment time decreases from years to months.
#2 - Cost savings generated
due to the direct relationship
with the Cloud vendor
#3 – Increased speed to
unforeseen events
#4 – Easy to get the latest and
greatest updates
Benefits of Cloud
Any business changes that may arise unexpectedly can be
handled quickly because operations are handled by the cloud
vendors.
Software updates and renewals are
handled by the Cloud vendor.
No longer an intermediary needed to implement.

How NGA Can Help
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The NGA Advantage
What sets us apart is
The NGA Advantage.
It’s a combination of deep
HR experience and insight,
advanced technology
platforms and applications,
and a global portfolio of
flexible service delivery
options supporting an
agile, globally connected
organization. Global Portfolio
of Flexible
Service Delivery
Options
Advanced
Technology
Platforms and
Applications
Deep HR
Experience
and Insight

Download the white paper
“How To Successfully Move HR To The Cloud”
Visit our online Resources Center
and download the white paper.
Read more on how Cloud challenges your
organization and how you can prepare and benefit
from it.
http://resources.ngahr.com/how-successfully-
move-hr-cloud
resources.ngahr.com
www.ngahr.com
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Thank you.
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How to Successfully Move HR to the Cloud

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