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COMMITMENT RECORDS SPECIALIST I

Recruitment #20-003669-0011

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GRADE

ASTD10

LOCATION OF POSITION

Several positions are located throughout the State of Maryland. Therefore, the resulting eligible list will be used to fill current and future vacancies.

When completing the application, please select all locations in which you are willing to work.

Main Purpose of Job

A Commitment Records Specialist I reviews, verifies and interprets information in order to make determinations and resolve problems involving the calculation of adult inmate prison sentences in accordance with State laws and the regulations and policies of the Department of Public Safety and Correctional Services.

POSITION DUTIES

Creates and maintains manual and electronic data-based commitment records and files on prison inmates using information from court orders, local detention center records and other official criminal confinement records;

Adjusts the calculations of time that inmates must serve through the application of various credits such as those given for good conduct, industrial assignments, educational assignments, special project and housing participation as well as discretionary street-time credits awarded by the Maryland Parole Commission;

Researches the commitment records procedure manual, COMAR, the Annotated Code and State appellate decisions to identify and follow the appropriate procedures for documenting and calculating inmate sentences and maintaining the commitment records files;

Accesses criminal records and information using various online State and national offender systems in calculating inmate sentences;

Posts inmate records to reflect diminution of time credits earned or revoked as well as additional sentences ordered by courts;

Prepares written summaries of inmates’ time credits earned to assist department attorneys assigned to civil actions alleging miscalculation of release dates;

Explains to interested individuals such as judges, attorneys, parole officers, co-workers, and inmates and their families, the calculation of inmate prison sentences and inmate release dates;

Prepares paperwork that accompanies inmates who must go to court indicating the original length of their sentence, diminutions of the sentence and the rationale, additional sentences and their release date;

Prepares and reviews forms and letters notifying other jurisdictions, State officials, families of victims and others of the planned time and place of an inmate’s release;

Performs other related duties.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One (1) year of experience in reviewing, verifying and interpreting information for compliance with laws, regulations and policies.

Notes:

1.  Applicants may substitute education from an accredited college or university at the rate of 30 semester credit hours for one year of experience for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.


DESIRED OR PREFERRED QUALIFICATIONS

Experience analyzing and interpreting laws, rules and regulations.

Experience as a court clerk or legal secretary

Experience composing reports, summaries and routine correspondence. 

Experience maintaining electronic files, logs and records.

EXAMINATION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, or, QUALIFIED and placed on the employment (eligible) list for at least one year.  Therefore, it is important that you accurately report all related education, experience, dates and hours of work.  The resulting eligible list will be used to fill current and future vacancies in this job classification.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY recommended; if you do not have internet access, please mail the Maryland State (paper) Application by the closing date to:

 

Department of Public Safety and Correctional Services

HRSD-Recruitment & Examination

Attn: Aaron Clark

300 E. Joppa Road, Suite 1000

Towson, MD 21286


Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please fax the requested information to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are required will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-6500

TTY Relay Service 1-800-735-2258.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  




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