Posting Title: PROGRAMME BUDGET OFFICER (Project Post), P4
Job Code Title: PROGRAMME BUDGET OFFICER
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 9 July 2018-7 August 2018
Job Opening number: 18-FIN-UNEP-98253-R-NAIROBI (E)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UN Environment’s Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. The Division promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities (http://www.unep.fr/). The position is located in the Economy Division, Chemicals and Health Branch, Global Environment Facility (GEF) Chemicals and Waste, Nairobi duty Station.
Responsibilities
Under the direct supervision of the Chief, Project Management & Administration Unit and the Senior Programme Officer, GEF Chemicals and Waste Team, the incumbent will be responsible for the following duties:
- PROGRAMME PLAN AND PRIORITIES:
- Link the GEF Portfolio of Chemicals and Waste to the UN Environment Programme of Work (POW) relating to the Chemicals and Waste subprogrgramme by working closely with the Corporate Services Division (CSD) and Economy Division of UN Environment. Link all GEF C&W projects to the UN Environment indicators under the Chemicals and Waste Sub-programme. Provide input in reporting by CSD to include all project’ deliverables into the POW results matrix which is presented annually to the UN Environment Committee of Permanent Representatives (CPR).
- As part of the GEF Implementing Agency team, working with partners to prepare and monitor project specific as well as portfolio-wide forecasts for project delivery. Forecasts to be used for monitoring project implementation on a quarterly basis. Work to include project specific and portfolio wide review of implementation.
- Review of annual project implementation reports and compilation of reports to facilitate portfolio wide reporting to the GEF Secretariat. supervise project Executing Agencies to ensure delivery of project outputs in line with the annual work plan; review and approval of revisions to annual work plans and project budgets to ensure project delivery in line with agreed targets; and, adjustment to project agreements with Executing Agencies to include extension of project life, cancellation of projects, organisation of midterm evaluations and coordination of project terminal evaluations.
- BUDGET PREPARATION, IMPLEMENTATION AND ADMINISTRATION:
- Analyze cost estimates and budget proposals, including programmatic aspects. Ensure compliance with the results-based framework and other legislative mandates. Review, analyze and finalize financial implications arising from decision/statements of the Security Council and the General Assembly and its subsidiary bodies.
- Analyze and recommend spending authority and monitor budget implementation to ensure it remains within authorized levels. Administer and monitor extra-budgetary resources, as applicable.
- Review and finalize budget performance reports, analyzing variances between approved budgets and actual expenditures. Ensure compliance with the Financial Regulations and Rules and established policies and procedures.
4 .Provide substantive support to relevant intergovernmental and expert bodies in their review of budget proposals; assist in securing approval from the General Assembly or related governing body.
- Work across the C&W portfolio Task managers to develop Output based project budgets with reporting and tracking at Output and project level in UMOJA. Set up project and program budgets in the United Nations ERP system UMOJA to allow for Component level tracking and Output level reporting.
GENERAL:
- Provide advice and guidance, as required, to clients of the Division on budgetary and financial policies and procedures, including results-based budgeting.
- Undertake project inception, supervision and closure meetings to review financial performance and annual forecasting as presented to project stakeholders.
- Keep up-to-date on documents/reports/guidelines/issues that have a bearing on matters related to programme budgets, as appropriate, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Draft reports for inter-governmental bodies and for management on budgetary issues and correspondence; undertake research and analysis of budgetary policies and procedures, make recommendations for changes and/or modifications.
- Represent UNEP GEF chemicals and health focal point in inter- and intra-departmental meetings and, as appropriate, before legislative and expert bodies, on matters related to resource requirements, programme planning and budgetary issues.
- Perform other related duties, as assigned.
Competencies
- Professionalism: Knowledge of financial and budgetary principles and practices. Budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
Advanced university degree (Master’s degree or equivalent) in finance, administration, budget, business administration or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Project Management knowledge desirable.
Work Experience
A minimum of seven years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Three years of experience in budget development and financial administration of resources at the international level is required. Experience providing detailed analysis and provision of recommendations to senior leadership on complex budgetary and financial issues is highly desirable. Experience with the GEF project cycle and management of GEF financial resources is desirable. Experience leading and managing a team is also desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required; Knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment against this position is for an initial period of one year and may be subject to extension.
Staff members are subject to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations as a Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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