CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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North Wales Police on behalf of the Police and Crime Commissioner for North Walesn/a |
Force Headquarters, Glan-y -don, Abergele Road, North Wales |
Colwyn Bay |
LL29 8AW |
UK |
Procurement Department
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+44 1492804247 |
procurement@nthwales.pnn.police.uk |
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http://www.north-wales.police.uk
https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33183
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityGrounds Maintenance Services. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
Colwyn Bay, North Wales.
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
NWP/21911- Contract for the Provision of Grounds Maintenance.
NWP/21911- Contract for the Provision of Grounds Maintenance.
Services to both North Wales Police (NWP) and the North Wales Fire and Rescue Service (NWFRS).
Contract Period is for 2 years commencing May 2015 with the option to extend for a further 2 years in multiples not exceeding 12 months
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both themselves and the NWFRS. The preferred option is a single supplier to provide the service across the whole geographic area but consideration may be given to awarding to more than 1 supplier by regional area if it is economically advantageous. If this were to be considered it would be in 3 areas Western, Central and Eastern.
The NWP property portfolio comprises of approximately 60 properties.
The NWFRS property portfolio comprises of approximately 50 properties.
The Force and Service will require the successful contractor to be able to evidence both their experience and best practice in the areas of horticulture, arboriculture, landscaping and grounds maintenance and the ability to undertake programmed work.
Please note this tender exercise is being undertaken via the EU Supply e tendering portal at:
https://uk.eu-supply.com/login.asp?B=BLUELIGHT Potential suppliers should register free of charge at this site to enable the downloading of the relevant tender documents. Please note that NO correspondence will be entered into outside of this.
Documents available until 7.12.2015
Last date for Questions 9.12.2015
Closing / Return Date 12:00 Friday 11.12.2015.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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77314000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeNWP cannot guarantee any volume or value in respect of this tender all historic detail in relation to this opportunity is contained within the tender documents. |
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120 000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The right is reserved to require a parent company guarantee and or suitable performance bond or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate by the Authority.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Payment will be made in accordance with the contract documents.
All payments will be made in Pounds Sterling. However the PCC reserves the right to pay in Euro should it so wish to at a future date.
The PCC shall pay undisputed sums due to the Contractor in cleared funds within 30 days of receipt and agreement of invoices, submitted monthly in arrears, for work completed to the satisfaction of the PCC. All invoices must be clearly marked with the relevant order number. The PCC will not pay any invoice that has an outstanding credit note against it.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability.
Contractors must Evidence of relevant insurances, including Professional Indemnity Insurance.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
Conditions in accordance with the contract documents.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering;
l) or any other mandatory requirement of this particular contract as set out in the documentation.
Registration of your company details, free of charge, is required at http://www.bluelight.gov.uk in order to participate in this procurement.
The supplier guide will give all the necessary information needed to register and how to respond to the Notice.
Please advise expression of interest and respond to the Invitation to Tender (ITT) or any Associate PQQ document via the Bluelight portal.
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III.2.2)
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Economic and financial capacity
Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk
Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk
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III.2.3)
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Technical capacity
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk
Minimum level(s) of standards possibly required:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
NWP/21911
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 07-12-2015
18:00
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 11-12-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 006
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IV.3.8)
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Conditions for opening tenders
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11-12-2015
12:00
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Head of Procurement |
Force Headquarters, Glan y don, North Wales |
Colwyn Bay |
LL29 8AW |
UK |
procurement@nthwales.pnn.police.uk |
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http://www.north-wales.police.uk |
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Body responsible for mediation procedures
A neutral adviser or mediator shall be chosen by agreement between the parties |
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http://www.cedr.co.uk |
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 30-10-2015 |