Everything You Need to Know About Wedding Announcements

We may be living in an increasingly digital world, but there’s nothing like a wedding to get you to turn away from the screen and get back to paper, stamps, and mailboxes. Take the wedding announcement, for example. They’re a lovely way to include everyone who wasn’t invited or couldn’t make it to your event, whether you print an announcement in the local paper or drop them in the mail.

Ideally, wedding announcements should be printed, addressed, and stamped before the wedding so they can be mailed the day after the actual wedding. This will make sure your family and friends find out about your nuptials promptly. However, the announcements can be sent up to several months after your wedding. 

We’ve asked our experts to break down the basics, from where to send the announcements to wording examples.

What to Include in Your Wedding Announcement

Submission requirements vary from paper to paper, but most will provide a form for you to fill out. The necessary information is as follows:

● Both partners’ full names, ages, occupations, and hometowns

● Both partners’ parents' names, towns of residence, and occupations

● Both partners’ maternal and paternal grandparents’ names

● Both partners’ schools, colleges, and degrees

● Location, date, and time of the ceremony and reception

● Officiant’s name

● Attendants' names (bridesmaids and groomsmen) and relationship to the couple 

● A description of the wedding dress and bouquet, if desired

● Where the couple plans to honeymoon

● Where the couple will live post-nuptials

Wedding Announcement FAQs

Where should we submit our wedding announcement?

Most couples choose to announce their wedding in local newspapers—the ones in each of their families’ hometowns as well as the town where the couple now resides. Note that you may have to pay a fee to run the announcement in the paper, so you may want to choose just the town where you live in order to keep the costs down.

How do we submit our wedding announcement?

Contact the paper directly to determine their submission requirements, including whether it must be done by mail, via email, or through an online form. Be sure to ask about word count and format requirements, as well as any specifications for the included image. Some papers simply want the details and will have a staff writer compose the announcement, while others want to receive a complete announcement to print.

When should we submit our wedding announcement?

Most papers require submission three to six weeks before your wedding date, with the intention of running during the first printing after you are married. For example, if the local paper runs wedding announcements on Sundays, it should appear the day after a Saturday wedding. If you get married mid-week, your announcement may be printed a few days after you formally tie the knot.

How should a mailed announcement look?

You’ve got two options when it comes to mailing wedding announcements to family and friends. If you’re sending a large number, consider a printed option from a stationer. You can choose a design that mimics your wedding’s paper goods or opt for something a little more celebratory and fun. The design can be a postcard or, if your crowd is on the more formal side, a card in an envelope.

Who receives one?

Wedding announcements are usually sent to anyone who was not invited to the wedding but may wish to hear the news of your marriage. That could be distant relatives (or, for example, a grandmother who isn’t able to travel and therefore couldn’t attend), business associates, or friends who didn’t make the guest list. In the case of friends, announcements should only be sent if your wedding was particularly small and therefore didn’t allow you to invite a group.

Wedding Announcement Wording Examples

If you are handwriting the announcements, they can be as formal or informal as you wish. Phrase them as a letter, and use the following format as a starting point:

Dear Aunt Susan,

Derek and I are so thrilled to announce that we are married! Our wedding was on September 26th at a small restaurant in Petaluma. We celebrated with just a few family and friends (toasting with California wines, of course!) and are heading on a honeymoon to Hawaii in a few weeks. We can’t wait to celebrate with you over the holidays!

Love, Ashley and Derek

Printing and mailing formal announcements? This format (which you’ll notice is close to that of a wedding invitation) is a great place to start:

Mr. and Mrs. James Welch are honored to announce the marriage of their daughter Ashley Michelle to Mr. Derek Scott Jamison
Saturday, the twenty-sixth of September two thousand and twenty
Petaluma, California