Job summary
This is an exciting and new role within Medicine and Emergency Care Business Unit to provide high level secretarial support to the senior management team. Working in cooperation with Operational Services Managers, General Managers & Deputy Directors. The role will be based at North Tyneside General Hospital, but the successful post holder will be required to support all sites across the trust as and when required.
Main duties of the job
- To provide management of all secretarial and administrative staff within the Medicine Management Team including efficient diary management and co-ordination, preparation and arranging of meetings, minute taking and post meeting follow-up actions.
- To provide comprehensive secretarial service and administrative support to the senior management team, which comprises of General Managers and Deputy Directors within the Medicine and Emergency Care Business Unit.
- Maintain a robust project and business plan database to enable tracking of all development, actions and updates.
- Undertakes the management of projects and gathers information and/or undertakes enquiries.
- To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the trust. This means demonstrating a consistent leadership style which (a) engages, enables and empowers others (b) uses coaching to promote ownership of learning and quality improvement and (c) facilitates team working and collaboration within teams / departments and across organisational boundaries.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do, and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
- To line manage administrative and secretarial staff within the Medicine Management Team.
- To assist the senior team in the delivery of services and projects associated with the portfolio.
- To establish and maintain robust and efficient administrative systems.
- Provide cross cover arrangements between hospital sites as an when required.
- To be responsible for the overall administration of a number of business meetings and supporting committees including co-ordination of a year plan of meetings, booking venues, preparation of agenda/supporting papers, taking minutes and taking relevant follow up actions.
(this list is not exhaustive)
Job description
Job responsibilities
- To line manage administrative and secretarial staff within the Medicine Management Team.
- To assist the senior team in the delivery of services and projects associated with the portfolio.
- To establish and maintain robust and efficient administrative systems.
- Provide cross cover arrangements between hospital sites as an when required.
- To be responsible for the overall administration of a number of business meetings and supporting committees including co-ordination of a year plan of meetings, booking venues, preparation of agenda/supporting papers, taking minutes and taking relevant follow up actions.
(this list is not exhaustive)
Person Specification
Qualifications
Essential
- Advanced diploma and/or significant equivalent experience in an administrative post.
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent
- The required level of knowledge and specialist expertise will have been gained through a combination of theoretical study and experience at a senior secretarial level.
- Significant administrative experience and experience of line managing a team working at a senior level.
- Must be able to demonstrate the English language proficiency level required for this post
Desirable
- Knowledge and experience of Digital Dictation and Voice Recognition package.
- Experience in NHS environment
Person Specification
Qualifications
Essential
- Advanced diploma and/or significant equivalent experience in an administrative post.
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent
- The required level of knowledge and specialist expertise will have been gained through a combination of theoretical study and experience at a senior secretarial level.
- Significant administrative experience and experience of line managing a team working at a senior level.
- Must be able to demonstrate the English language proficiency level required for this post
Desirable
- Knowledge and experience of Digital Dictation and Voice Recognition package.
- Experience in NHS environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
