Even in a "paperless" age, we still have documents and paperwork that need to be filed to keep paper clutter from taking over. The key to keeping papers accessible is to develop a system you can stick to. After all, there's nothing worse than not being able to find the document you need when you need it.
End the frustration of not being able to find the document you need by creating a system you can live with. Start by going through all your files. You're going to need a shredder and space to sort papers into three categories.
Sort paperwork into three different categories. Documents to keep permanently. Documents to keep temporarily and things to shred. You may want to also consider scanning or taking a digital picture of documents you may want to reference again, but don't want to keep permanently.
You'll want to set up a filing system that works for you. First consider how much paperwork or how many documents you have. If you don't have a lot, you may just want to sort the documents you pan to keep into active and inactive files. Organize and store these files in an open-topped filing box on your desk or bookshelf.
The key is to create main categories and clearly label the tabs on your hanging files. You may even want to color-code each category. To make it easier to find the tab you are looking for, be sure to set up your hanging files so the tabs are in a straight line. Sub categories should also get tabs. The more specific you get with your categories, the easier it will be to find what you need. For example, create a file for Dental. Inside that hanging file, include interior file folders for each member of your family.
If you have quite a bit of paperwork and files, you'll most likely want to use a file cabinet. The important thing is to use both hanging files and internal file folders. This allows you to easily find and access the documents you need and then replace back where they belong when you're finished with them. Again, follow your labeling system.
To create more room in your file cabinet, store permanent files away separately. Many of these items should be stored in a safety deposit box. Other less-important files can be stored in weathertight containers on a shelf in a closet, attic or garage.
Protect your identity and save space by regularly shredding paperwork and files you no longer need. Pay special attention to anything with your address, birthday, social security number or bank accounts on it.
Keep your files current by filing items as you get them. If you are replacing documents in a file, be sure to remove the old one and shred it. Enjoy your organized work space!